View booth rates

• Stay up to date on the Deadline Checklist and watch for early discounts
• Booth furnishings and other services may be purchased online through GES. Link will be provided soon when it becomes available.

To see what is and is not included in your booth, please see page 3 of the Prospectus

Booth furnishings, carpet, labor, electricity, av, are not included. These and other items will be available to purchase through the exhibitor services manual. 

Beware of third-party companies claiming to offer access to convention attendee or vendor contact information lists, or exclusive deals or expo specials on behalf of nfda. NFDA does not engage or endorse any such providers, and interaction with these parties may place you at risk. Legitimate offers will arrive directly from an authorized NFDA communication outlet, advertising agency, or staff member.  If you feel you’ve been the victim of such a transaction, submit a report to the federal trade commission at https://reportfraud.ftc.gov 

• Flooring in your booth is required; booth furnishings are your decision. You are welcome to bring your own flooring and furnishings. 

Our cancellation policy states that if you cancel your booth contract, the NFDA must be notified of the cancellation in writing before May 30th, 2025 to receive 100% of the payment refunded. If the booth is cancelled between May 30th, 2025 & June 15th, 2025, 50% of the payments received by NFDA will be refunded. If a booth is cancelled after June 15th, 2025, no refund shall be returned by NFDA.

• You will receive 4 badges per 100 sq ft. If you need additional badges, you may purchase them at the registration desk for $70 each. If you lose your badge the replacement cost is $70 and may be purchased at the registration desk. You can enter your booth representatives through Map Your Show in your Exhibitor Resource Center. Please reach out to Lauren Karlik, lkarlik@nfda.org, with any questions.

Move-in:

• Friday, October 24             8 a.m. – 8 p.m. (overtime applies after 4 p.m. for union workers)
• Saturday, October 25         8 a.m. – 4 p.m.
• Sunday, October 26        8 a.m. – 4 p.m.

You can get into the hall at 8 a.m., a badge is needed for entry. The doors to the hall lock at 4 p.m.  You are welcome to stay later than 4 p.m.; however, once you leave for any reason, you will not be allowed back in.  Prepare to take all necessary items needed for set up.  We do not allow any set-up on Monday morning.  If extenuating circumstances develop, please contact Lorri Wagner lwagner@nfda.org.

Move-out:

• Wednesday, October 29   12 p.m. – 8 p.m. 
• Thursday, October 30        8 a.m. – 12 p.m.* (carriers must be checked in by 8:00 a.m.)

*All exhibitor materials must be removed by 12 p.m. on Thursday, October 30th 2025.

No exhibits shall be dismantled or any packing done before the final closing hour of the exhibition.

The expo floor is open during the following days/times:

• Monday, October 27: 12 p.m. - 5 p.m.
• Tuesday, October 28: 12 p.m. - 5 p.m.
• Wednesday, October 29: 9 a.m. - 12 p.m.

• If would like to reserve a room for a meeting or reception, contact Anthony Kaniuk via email at akaniuk@nfda.org Space is available on a first-come, first-served basis.

• The Deadline Checklist is a necessary tool in staying on top of critical due dates and keeping yourself informed of all the expo has to offer.  We suggest you review this document early and add all important dates to your outlook calendar. 

The Promotional Opportunities Form will explain the other ways to get involved and get your products a bit more attention. You can access the form on the Forms/Contracts tab.

You can also take advantage of our convention logo and graphics by clicking here.

• Yes, we have several. You will want to join us for a review of the GES exhibitor services manual, complete with a Q&A session with the expert. Please watch your emails for the schedule.

• Please reach out to one of the expo floor staff in the NFDA shirts. We’d be more than happy to assist any way we can. You are also welcome to visit the registration desk and request one of us stop by your booth.

• General session and workshop access is included with all full convention exhibitor badges. Simply show your badge to gain entry. You must bring both your badge and event ticket for entry into ticketed events.