How much does a booth cost?

View booth rates

I just purchased a booth – now what?

• Stay up to date on the deadline checklist and watch for early discounts
• Booth furnishings and other services may be purchased online through the exhibitor services manual.

What is included in price of my booth?

Your booth includes: 

• An 8ft back drape
• 3ft side drapes 
• 4 free booth rep badges per 100 sq. ft
• Pre- and post-convention attendee mailing list
• Free expo-only passes for your customers.  

Booth furnishings, carpet, labor, electricity, av, are not included. These and other items will be available to purchase through the exhibitor services manual. 

Beware of third-party companies claiming to offer access to convention attendee or vendor contact information lists, or exclusive deals or expo specials on behalf of nfda. NFDA does not engage or endorse any such providers, and interaction with these parties may place you at risk. Legitimate offers will arrive directly from an authorized NFDA communication outlet, advertising agency, or staff member.  If you feel you’ve been the victim of such a transaction, submit a report to the federal trade commission at https://reportfraud.ftc.gov 

Are furnishings necessary? Can i bring my own furnishings?

• Flooring in your booth is required; booth furnishings are your decision. You are welcome to bring your own flooring and furnishings. 

What is the booth cancellation policy?

If you cancel your contract and notify NFDA of the cancellation in writing before June 15 2023, 100% of the payments received by NFDA will be returned. If you cancel between June 15, 2023 and July 15, 2023, 50% of the payments received by nfda will be returned.  If  you cancel after July 15, 2023, no refund shall be returned by NFDA.

How many badges do i receive?

• You will receive 4 badges per 100 sq ft. If you need additional badges, you may purchase them at the registration desk for $70 each. If you lose your badge the replacement cost is $70 and may be purchased at the registration desk.

When is move-in/move-out? when may i set up in the hall?

Move-in:

• Friday, september 8             8 a.m. – 8 p.m. (overtime applies after 4 p.m. for union workers)
• Saturday, september 9         8 a.m. – 4 p.m.
• Sunday, september 10         8 a.m. – 4 p.m.

You can get into the hall at 8 a.m., a badge is needed for entry. The doors to the hall lock at 4 p.m.  You are welcome to stay later than 4 p.m.; however, once you leave for any reason, you will not be allowed back in.  Prepare to take all necessary items needed for set up.  We do not allow any set-up on Monday morning.  If extenuating circumstances develop, please contact Lorri Wagner lwagner@nfda.org.

Move-out:

• Wednesday, September 13   12 p.m. – 8 p.m. 
• Thursday, September 14        8 a.m. – 12 p.m.* (carriers must be checked in by 8:00 a.m.)

*All exhibitor materials must be removed by 12 p.m. on Thursday, September 14th 2023.

No exhibits shall be dismantled or any packing done before the final closing hour of the exhibition.

When is the expo open?

The expo floor is open during the following days/times:

• Monday, September 10: 12 p.m. - 5 p.m.
• Tuesday, September 11: 12 p.m. - 5 p.m.
• Wednesday, September 12: 9 a.m. - 12 p.m.

Are shipping discounts available?

• NFDA’s member benefit agreement with partnership is available to exhibitors! Take advantage of special pricing with discounts up to 27% off fedex small package rates and up to 70% off freight shipping rates. As an nfda exhibitor, you’re also eligible for shipping discounts throughout the year on fedex small package shipments, partnership ltl freight carriers and trade show shipping to other shows. call 800.599.2902 for your free, no-obligation quote today!

Are meeting rooms available?

• If would like to reserve a room for a meeting or reception, contact Anthony Kaniuk via email at akaniuk@nfda.org space is available on a first-come, first-served basis.

How can i stay on top of things?

• The deadline checklist is a necessary tool in staying on top of critical due dates and keeping yourself informed of all the expo has to offer.  We suggest you review this document early and add all important dates to your outlook calendar. 

Are there additional ways to promote myself/my product?

• The promotional opportunities form will explain the other ways to get involved and get your products a bit more attention. You can also take advantage of our convention logo and graphics by clicking here.

Do you have webinars leading up to the show? 

• Yes, we have several. you will want to join us for a review of the ges exhibitor services manual, complete with a q&a session with the expert. Please watch your emails for the schedule.

What if i run into issues on the floor during convention? 

• Please reach out to one of the expo floor staff in the nfda shirts. We’d be more than happy to assist any way we can. You are also welcome to visit the registration desk and request one of us stop by your booth.

 What am i allowed to attend?

• General session and workshop access is included with all full convention exhibitor badges. Simply show your badge to gain entry. You must bring both your badge and event ticket for entry into ticketed events.

When does hotel registration open?

Hotel Registration opens June 1, 2023.

Book your hotel, here.

The housing deadline is Tuesday, August 16, 2023.

*Exhibitors using the exhibitor room block are required to create a new account with maritz, the official hotel provider, in order to reserve hotel rooms.